What’s new in Microsoft Project 2016 – Part 1

I will cover folloing under “What’s new in Microsoft Project 2016”

  1. What’s new in Microsoft Project 2016 Professional? – In Part 1
  2. What’s new in Microsoft Project 2016 Server? – In Part 2

What’s new in Microsoft Project 2016 Professional?

Almost every 3 years, Microsoft launches a new version of Project. Project 2016 is recently launched with some new features. As such there is no change in fundamentals, new features are add-on and make life of project manager simpler.

If you are still working with Project 2010 or 2013, you may continue using them. You are not going to lose a lot. However if you have 2016 version, there are some new features for you to make your life simpler. These features are as follows…

  1. Tell me what you want to do?
  2. Multiple Timelines
  3. Resource Engagement

1.      Tell me what you want to do?

Microsoft has introduced a new feature to search the functions easily. As number of features increasing in MS Project with every new version, organizing them is becoming difficult and difficult. This new features will come very handy to locate the feature you need.

What’s new in Microsoft Project 2016 - Tell me what you want to do?

“Tell me what you want to do?” is a search box right next to the tabs. You need not to locate the feature you want to use, just start typing a word appear in the name of the feature you want to use and MS Project will start displaying relevant features. As you type, it will narrow down the search for you to select easily. Select the feature to execute.

What’s new in Microsoft Project 2016 - Tell me what you want to do?

I personally feel this feature will help a lot and save time in reorganizing the features. It will also make it easy to find those features which are not used so frequently. It will saves you from filling up you quick access from infrequently used features.

2.      Multiple Timelines

Timeline view was introduced in Project 2010 and project managers really liked it especially when they had to report the project plan to senior management. However its usages remain limited. In Project 2016 version, timeline view is further enhanced. In 2013 and 2010, you can create only one timeline. Now in 2016 version, you can create multiple timelines. Every timeline has its own start date and end date and can be customized independently.

What’s new in Microsoft Project 2016 - Multiple Timelines

Now you can present more effectively your project plan to your seniors especially those who do not want to go into details. I feel, usages of this feature will remain limited. To make it a hit, I believe, Microsoft has to introduce tracking details in timeline. That means display baseline plan, current plan and completed in timeline view. I hope Microsoft will introduce this feature in coming version. We need to wait till that time. Still it is a quite useful feature and we should use it to present our plan to stakeholders who do not want to get into details.

3.      Resource Engagement

ResouWhat’s new in Microsoft Project 2016 - Resource Engagementrce Engagement is a new feature added in Project 2016 version to give more control over resource management. Some resources have limited availability and cannot be assigned freely. With this features introducing, resource manager can identify some resources as requiring approval to be assigned to projects. If a project manager want these resources, he/she can submit an engagement request and seek approval from resource manager. Project manager and resource manage can negotiate and once resource manager approves it, project manager assign the resource in his/her project.

This feature only works when you are connected with MS Project 2016 Server/Online. Therefore I will discuss this in details in my next post which will be focused on server side enhancements. Till that time enjoy these features.

For more on this subject, please refer Microsoft support for Project 2016

https://support.office.com/en-us/article/What-s-new-in-Project-2016-111BCAF9-BC27-4C15-80E6-85E726307520

 

 

How to update a baseline in MS Project

You may need to update a baseline in MS Project, you created before start tracking your project. First of all you should update baseline only in the following circumstances

  1. You have got a change which is approved by change control board/client/stakeholders
  2. You decided to re-plan your remaining project.

Now let’s discuss the second option first as it is quick. As you are preparing a new plan for all the pending project work, you can safely baseline the entire new plan. Please remember, you should not baseline the tasks that are already executed and actuals are entered for them earlier.

Let’s discuss the 1st option. When your client, your team, you, or any other stakeholder suggest a change in the project scope, you may need to include new tasks or delete some tasks from the WBS. We will discuss both the scenarios.

  1. Additional work is added to the project

Schedule your new tasks in the project as you do usually. Insert new tasks wherever you find them suitable. Enter new estimates, set appropriate dependencies and assign required resources. Once finalized, please follow the steps below

Step 1: Selected all newly inserted tasks

Step 2: Click Set Baseline on Project tab

Step 3: In the dialogue box, select the baseline you want to update from a Set Baseline drop down. Usually the first one.

Step 4: Select Selected Task radio button.

Step 5: Now under Roll up baselines, select how you want baseline data to be rolled up to summary tasks:

To all summary tasks:  Select this check box if you want to update baseline data for the selected tasks to be rolled to the corresponding summary tasks up to the project summary task.  If you do not check this box, baseline data of newly inserted task will not be reflected in baseline data for summary tasks. It may create an anomaly. This check box is a usual choice.

From subtasks into selected summary task(s):  Select this check box if you want baseline data for only selected summary tasks to be updated to reflect newly added tasks. You cannot by pass a lower level summary tasks but you can restrict update to baseline for only lower level summary tasks. This check box is to be used in specific situation only and with caution as baseline data of upper level and lower level summary tasks may not match.

Step 6: Click ok.

  1. Some work is removed from the project

Updating baseline in this case could be bit tricky especially when we have entered actuals in some tasks. Consider the following scenario

                Summary Task

                                Sub Task 1           2 days

                                Sub Task 2           1 day

Suppose you have entered 3 days as actual for Sub Task 1. Now due to an approved change request, you need to remove Sub Task 2. You may be confused how to re-baseline Summary Task. If you use the method describe in 1st scenario and re-baseline by selecting Sub Task 1, actuals in Sub Task 1 may get baselined and your variance will be lost.

Instead of that you follow the steps below

Step 1: Selected the summary task under which you have removed the tasks

Step 2: Click Set Baseline on Project tab

Step 3: In the dialogue box, select the baseline you want to update from a Set Baseline drop down. Usually the first one.

Step 4: Select Selected Task radio button.

Step 5: Now under Roll up baselines, you select both the check boxes “To all summary tasks” and “From subtasks into selected summary task(s)”. When you do this actuals in Sub Task 1 will not make effect in baseline but it will remove the effect of deleted task.

Step 6: Click ok.

Do not forget to verify the baseline data of new tasks and their corresponding summary tasks.

How to prepare for PMP Exam?

This question is on the mind of every PMP aspirant. A good number of people keep thinking on this question for months and years. Many people keep thinking on whether they do it or not? Many people are not so clear about its benefits and many people keep postponing it because they are not confident about success.

People remain in this state because they never give a deeper thought on various aspect of this certification – what all do they need, how much is the total investment, what support do they require, what benefit will they get, how will they utilize it, how to be sure about success etc.

Here are my recommendations. Treat it as a project, apply all project management knowledge on it and your success is guaranteed. You are studying project management and there is no better way to learn than applying this knowledge in practice. So learn it by doing. Though here I am focusing on PMP Certification but this method is equally applicable to all certifications or as such any mission you take up.  Let’s prepare for PMP Exam in a project management way.

Following the PMBOK guidelines, we will start with initiation, then will chalk out a plan, will look into execution of the plan, we will see how to keep monitoring our progress and take corrective measures and once you have taken the exam, how to close out the project. This being a small project, the level of implementation of processes will be low and we will use only selected processes of PMBOK that are meaningful in this project. We call it tailoring

 

1. Initiation

In initiation, we do two things, first write the charter and then identify stakeholders. Let’s start with charter

1.1 Charter

Charter is a document that give us a clear direction. A direction is necessary because without direction, efforts do not give intended results leading to failure. We will write four things in this charter to understand where we should focus our efforts.

Business Case (Why do you want to be PMP Certified):

State clear reasoning. What issues or needs will get addressed by doing PMP Certification? For example – It will significantly improve my performance or it will help me to get a raise in my career or it will give a raise in my salary etc.

Your objectives:

Let’s write quantifiable objectives to address the business case. It could be as simple as passing the exam. I do not recommend it because you may not be doing this certification just for doing it. You have a specific purpose which you have just written down in previous point. What specific performance will it improve? What exact raise will you get in your career? How much salary will be raised or any other avenue it will open up.

Budget:

Let’s write down the overall costing. Many times we do not consider all expenses. We should know in who much cost we are addressing our needs and it is worth.

Application Fee: $555

Cost of the training: X amount

Cost of other resources like book etc.: Y amount

Cost of travel (if required): Z amount

Total Cost = $555 + X + Y + Z =

Milestone schedule

Many times people keep thinking for months and years. To stay away from this situation, let’s write down milestone schedule. Be realistic and consider only the time you can dedicate for preparation.

Write down – By when will you complete your training? By when will you complete the preparation? By when will you pass? etc.

If you want, you can write down high level scope, risk etc. also however I recommend it to take this up in planning as this is a small project.

 

1.2 Stakeholders

Let’s identify some stakeholders that are actively involved. Try to write all stakeholders and see what they want from your certification what you need from them for success. For example

Your family specially your spouse:

Whose time you will invest in studies. Don’t take it for granted, involve them and let them know how much you may invest in studies and how long and what support you need.

Your company:

It may sponsor your fee and possibly provide some resources. Company may conduct PMP Training in-house by calling a consultant. Also consider what it expects in exchange?

Your manager:

He/she may help you getting your fee reimbursed from your company. He may want you to bring some improvement back at the work post certification. His support may help you in getting some relaxation from the work to prepare etc.

Your mentor:

If you don’t have, my recommendation is to find one. He/she may guide you and help you in dealing with difficult situations, help you in resolving complex questions. You may discuss your issues with him openly and get directions.

Analyse their contribution and take ways and prepare a strategy to engage them so that they all become your supporter in your mission.

 

Now let’s plan out what we need to do to succeed in this effort.

2. Planning

Planning start from deciding what all I need to do i.e. defining the scope

2.1 Scope

Scope of the exam is basically PMBOK latest version (Currently 5th Edition). If I have to create a WBS of the efforts, I think it should be like this…

1. PMP Prep Training

1.1 Identify a good trainer (I insist on a good trainer not on a big institute. A big institute will not necessary give you a good trainer. I will suggest you to lookout for consultants, Your trainer can be your mentor also)

1.2 Get enrolled

1.3 Participate in the training

Go into the training with a mind-set of understanding concepts not just passing PMP Exam. If you go with a mind-set of just passing PMP Exam, you may not understand the concepts but if you have understood the concepts, you will definitely pass the exam.

2. Study

2.1 Revise Chapter 1, 2, 3 (Project Management Framework)

I mentioned revise as I consider that you have already gone through PMP Prep Training covering complete PMBOK.

2.2 Revise Chapter 4 (Project Integration Management)

2.3 Revise Chapter 5 (Project Scope Management)

… so on

… so on

2.11 Revise Chapter 13 (Project Stakeholder Management)

Few things are not so well explained in PMBOK, take the help of other books or your mentor and study them well. Like concepts of WBS, Scheduling, network, EVM, Quality Tools, Human Resource Theories, Communication Models, Risk Theories, Stakeholders Analysis

3. Practice of Question & Answers

Your purpose of attempting the questions should be to identify knowledge gaps and filling those gaps. So do not attempt a huge set of questions that make your study a rote learning but attempt limited quality questions. I believe 30 to 50 quality question on each chapter normally sufficient to identify the gaps and fill them.

3.1 Attempt questions on Chapter 1, 2, 3 (Project Management Framework)

This may immediately follow 2.1 (i.e. Revise Chapter 1, 2, 3). This mean 2.1 is followed by 3.1, then 2.2 is followed by 3.2 and so on.

  • Attempt questions on Chapter 4 (Project Integration Management)

3.3 Attempt questions on Chapter 5 (Project Scope Management)

… so on

… so on

  • Attempt questions on Chapter 13 (Project Stakeholder Management)

4. Test the preparedness

4.1 Attempt half-length exam – at least two

4.2 Attempt full-length exam – at least two

Try to score above 80% to be assured about your success.

 

2.2. Time

Based on the scope, I suggest following plan. This a 28 days plan. I have considered that you have a full time job and therefore may not be able to spend more than 2 hours a day. You can spend more time on weekend but I left weekends also with 2 hours considering that you may catch up if you miss out anything any day. You may modify this plan as per your availability and time commitment

Day Activity PMBOK Chapters Status
Day 1 Review Project Management Framework 1, 2, 3 Completed
Day 1 Attempt 30 Questions of Project Management Framework 1, 2, 3 In Progress
Day 2 Review questions that were incorrect or doubtful 1, 2, 3
Day 2 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts 1, 2, 3
Day 3 Review Project Integration Management 4
Day 3 Attempt 30 Questions of Project Integration Management 4
Day 4 Review questions that were incorrect or doubtful 4
Day 4 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts 4
Day 5 Review Project Scope Management 5
Day 5 Attempt 30 Questions of Project Scope Management 5
Day 6 Review questions that were incorrect or doubtful 5
Day 6 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts 5
Day 7 Review Project Time Management 6
Day 7 Attempt 30 Questions of Project Time Management 6
Day 8 Review questions that were incorrect or doubtful 6
Day 8 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts 6
Day 9 Review Project Cost Management 7
Day 9 Attempt 30 Questions of Project Cost Management 7
Day 10 Review questions that were incorrect or doubtful 7
Day 10 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts 7
Day 11 Review Project Quality Management 8
Day 11 Attempt 30 Questions of Project Quality Management 8
Day 12 Review questions that were incorrect or doubtful 8
Day 12 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts 8
Day 13 Review Project HR Management 9
Day 13 Attempt 30 Questions of Project HR Management 9
Day 14 Review questions that were incorrect or doubtful 9
Day 14 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts 9
Day 15 Review Project Communication Management 10
Day 15 Attempt 30 Questions of Project Communication Management 10
Day 16 Review questions that were incorrect or doubtful 10
Day 16 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts 10
Day 17 Review Project Risk Management 11
Day 17 Attempt 30 Questions of Project Risk Management 11
Day 18 Review questions that were incorrect or doubtful 11
Day 18 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts 11
Day 19 Review Project Procurement Management 12
Day 19 Attempt 30 Questions of Project Procurement Management 12
Day 20 Review questions that were incorrect or doubtful 12
Day 20 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts 12
Day 21 Review Project Stakeholders Management 13
Day 21 Attempt 30 Questions of Project Stakeholders Management 13
Day 22 Review questions that were incorrect or doubtful 13
Day 22 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts 13
Day 23 Review PMI Code of professional conduct 13
Day 23 Attempt 30 Questions of Professional Responsibility 13
Day 24 Review questions that were incorrect or doubtful 13
Day 24 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts 13
Day 25 Attempt a simulated exam of 100 Questions Exam
Day 26 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts Exam
Day 27 Attempt a full length (200 Q) simulated exam Exam
Day 28 Review the chapter, consult your mentor, post your query on linkedin group or whatsapp Group to clear the doubts Exam

 

2.3 Cost

You are not required to implement EVM here but it is important to understand the total cost as it is expensive. I will mostly repeat the same here what I have already mentioned in the charter

PMP Exam fee (Considering you will become member before applying for PMP exam):

Membership Fee: $139 (129 + 10 as application fee for new member)

PMP Exam Fee:     $405

Cost of PMP Prep Training:                     (Somewhat Rs.10,000 to Rs.15,000/-)

Cost of travel: Especially for giving exam:    (Say Rs.1000/- to Rs.2000/-)

Cost Saving:

Some tips to save cost

  1. PMP Prep Training:

Doing some more analysis your own and selecting a trainer who is good and economical (I term it affordable excellence) help you saving some money.

  1. Opting for paper based test (PBT).

– If you live in a city that does not have an exam centre, you can opt for PBT. The fee for PBT (Assuming you are a PMI member) is $250.

– It will reduce your cost by $150 which is approximately Rs.10,000/-

– Plus save cost of travelling to nearest centre.

 

  1. Share books and study material instead of buying them

– Take books from your friend who have recently passed the PMP Exam

– Form or join a Study Group and share the books & other study material

   Please do not violate the copyright while sharing

 

2.4 Resources

With respect to Human Resource, you are the only person in your team and solely responsible for success and failure. However you may use some stakeholders to help you i.e. your trainer or mentor, other PMP aspirants if you form a group, a PMP credential holder in your friend circle.

You may need some material

Books

  • PMBOK,
  • PMP Exam Pre by Rita Mulcahy – It’s quite popular book
  • Head First PMP – A good book to follow
  • The PMP Exam by Andy Crowe – It’s is also a good book if you can ignore its 10 repetitions of “PMP Exam is very hard to pass”
  • I have just listed few popular books. There are many other good books and new books keep coming. PMI eRead could also be a good source of ebooks if you are a PMI Member

Internet

  • To know more about PMP Exam
  • To get some tips to pass exam
  • To get some free or paid question set
  • Simulated Test – Free & Paid

Trainer/Mentor

  • Your mentor or trainer could be of immense help in guiding you, providing you a direction, approach to prepare, answering your questions, resolving your queries, clearing your doubts, imbibing complex concepts etc.

 

2.5 Quality

Quality in your preparation will only come if you select quality resources. For example select a quality training. In a training, trainer’s contribution is 80% and material & institute’s contribution is 20%. So select a quality trainer. For this, do your own home work instead of getting influenced by marketing campaigns. Seek references from your friends, try to understand how training is being conducted etc. Cost of the training does not indicate anything about its quality. A high cost training may not be good or a low cost may be good. But please be cautious about too low cost.

Similarly buy quality books, don’t go on cost. If the cost is high, try borrowing from a friend. Try to form a group and share the resources but go for quality books only.

Select quality questions even if you have to pay for them. Don’t assume a paid material is always better then free material. There is a lot of free quality questions available on the net freely. Seeking reference from your friend or trainer is the best policy.

We are done with our planning. I will move on Execution in next post and discuss what you need to take care during preparation.

 

3. Execution

Three things are most important in the execution of any project, so they apply here also

  1. Discipline
  2. Support from stakeholder
  3. Regularly checking quality of the preparation

Discipline:

Without discipline, quality results cannot be obtained. Either outcome will be degraded or delayed or both. Once you have finalized your plan, follow it with discipline. After few days, if you think some changes are required, instead of just executing the changes, change the plan and then follow the changed plan. This will help maintaining the discipline, track the progress and give you success.

Support from the stakeholders:

It is necessary to keep unwanted situations and surprises away. You have already prepared a list of stakeholders, their expectations and expectations from them. Now you need to do three things on a regular basis

  1. Ensure that you are taking care of their expectations especially critical expectations. It does not take time for a stakeholder to go unfavourable and then it will make your preparation difficult. Your manager in office and your manager at home (I meant to say your spouse) are quite important in this reference.
  2. Keep them involved by letting them know the progress you are making on your preparation and challenges you are facing. Don’t think they are not concerned. They are related to you and will be happy to see you pass.
  3. Seek help from your mentor, discuss your challenges with him and discuss concepts that you are finding difficult to grasp.

If you have formed a study group, then discuss chapters & concepts, offer help to others and seek help from them.

Regularly check the quality the preparation

Apply your quality plan and keep check points like 30 questions test suggested earlier. More on quality under Monitoring and Control.

We are reaching near to closing this series. In next post, I will discuss about Monitoring your execution and Controlling it to stay on track and achieve the goal within specified time. Next post will also be the last post of this series. Stay tuned for one more post in this series.

 

4. Monitoring and Control

It is important to measure the quality of your preparation. If you follow the plan provided above, you must do better and better day by day. As you progress, number of correct answers should increases despite chapters are different. There are some principles that apply across the chapters and if you understand them, you get better.

If you are taking full length simulated exam to check your preparedness, my recommendation is that you should score above 80% consistently. If you are not achieving, my suggestion will be to improve further instead hurrying up for the exam.

Too much preparation is also not good but it is definitely better than less preparation. Sign of a good preparation is that you feel confident. Take help from friends/trainer/mentor if your score is not improving. We call it corrective measures which is integral part of monitoring and control.

Hurrying up could be fatal. Change in exam due to PMBOK version upgrade or due to other studies is not such a major issue. Instead of hurrying up, better to take exam after change. Do not get disturbed with the marketing of “PMP Exam is changing on so so date”. If you are not ready, don’t give the exam. PMP Exam does not change more than 10% because of PMBOK version upgrade and even less due to other studies.

 

5. Closure

You have passed the exam! Great!! Congratulations!!! But don’t stop here. You have taken help from other, it is now your turn to help others. Do following three things before you close this chapter…

Lesson Learned:

Document lesson learned. What went well and what did not. Document your key take ways and suggestions and share them with PMP Aspirants.

Transition:

You would have collected study material. Some of them may not be useful for you anymore. Pass on this material to other PMP Aspirants.

Archive:

Some stuff, you may like to keep with you. Archive it safe so that you can refer it later or share with other people.

You can close this chapter now but to open another chapter. Learning is not a one time job. Leaders continue learning for life. So learn new things in project management. Also if you want mastery on this subject, apply it in your project in office and also in your personal life. Project management principles are equally helpful in achieving person goals. If you want to become champion in project management, teach what you have learned to others.

All three activities Learning, Applying and Teaching will also help you earning PDUs which you need to retain your credentials.

 

I am thankful you for staying with me till end. I hope my suggestions in this blog are useful to you. Though I am closing it now but as always I am available to you for your questions and queries. Feel free to post me your queries.

Wish you all the best.

Paper Based Test for PMP Exam (PBT) in Pune , Vishakapatnam & Vadodara

PMI India has announced Paper Based Test for PMP Exam (PBT) in Pune, Vishakapatnam & Vadodara on 21st Nov, 2015

Date: 21st nov, 2015, 2015 from 9:00 am to 1:00 pm

Last date for Registration: 17th Oct, 2015, 2015

PMP Aspirants must note that there is no Promatric centre in Pune and they need to travel to Mumbai to give computer based exam. It is expected that PBT will reduce travel and hardship to the professionals in Pune.

I met candidates who took Paper Based Test in recent past and they were happy with the overall process. It takes 10 days to provide the results of the exam.

PMP Aspirant should also note that the fee for PBT is only $250 for PMI Members and $400 for non-members. The fee for Computer Based Test (CBT) is $405 for members and $555 for non-members. So by taking PBT, they can have significant saving.

For more details, please go here: Group Paper Based Testing for PMP® Exam in Pune, Vishakapatnam & Vadodara

You may also send email to: pbt.india@pmi.org

Should I take Paper Based Test (PBT) for PMP Certification? Read a Comparative Study of PBT Vs CBT to get the answer.

Paper Based Test for PMP Exam (PBT) in Pune in Sep & Oct, 2015

Once again PMI India has announced Paper Based Test for PMP Exam (PBT) in Pune .The schedule is as below

Exam 1: September, 2015

Date: 12th September, 2015 from 9:00 am to 1:00 pm

Last date for Registration: 8th August, 2015

Exam 2: October, 2015

Date: 10th October, 2015 from 9:00 am to 1:00 pm

Last date for Registration: 4th September, 2015

PMP Aspirants must note that there is no Promatric centre in Pune and they need to travel to Mumbai to give computer based exam. It is expected that PBT will reduce travel and hardship to the professionals in Pune.

I met candidates who took Paper Based Test in recent past and they were happy with the overall process. It takes 10 days to provide the results of the exam.

PMP Aspirant should also note that the fee for PBT is only $250 for PMI Members and $400 for non-members. The fee for Computer Based Test (CBT) is $405 for members and $555 for non-members. So by taking PBT, they can have significant saving.

For more details, please go here: Group Paper Based Testing for PMP® Exam in Pune

You may also send email to: pbt.india@pmi.org

Should I take Paper Based Test (PBT) for PMP Certification?

For answer of this question and to read a comparative study of PBT Vs CBT, please Click here

PMI Project Management National Conference 2015, India is in Bangalore

The next Project Management National Conference of Project Management Institute (PMI), India is scheduled in Bangalore (Bengaluru) from 10 September to 12 September, 2015. The event will be hosted by PMI Bangalore Chapter.

Conference Theme

ARCHITECTING PROJECT MANAGEMENT for Redefining India

Why does someone attend?

  • You may get useful tips and sometime solution to your problems from the experience speakers
  • Network with several professionals across industry
  • Get to know what is happening in the industry and what’s new

Venue:

The Lalit Ashok, Bangalore, Kumara Krupa High Grounds, Next to CM Guest House, Bengaluru, Karnataka 560001

Registration fee:

Fee Type

Regular

(INR)

Early Bird (INR)

(Until 31st July)

Member of any India Chapters of PMI

12500

11500

PMI Member

13000

12000

PMI Credential Holder

13500

12500

Other Individual Delegates

15000

13500

Government Employees

11500

8500

Corporate and Group Registrations of 5 to 10 Delegates

13000

Corporate and Group Registrations of more than 10 delegates

12000

 

Note: Delegates registering before 31st July, 2015 (Under Early Bird) will get some additional sessions to attend.

PDUs:

One can earn upto 21 PDUs (Including Early Bird Sessions)

 

References:

Link to website of PMI National Conference – 2015, India

http://www.pmi.org.in/events/conference2015/

PMP exam is changing in 2016 – How will it impact me?

The News

Recently Project Management Institute (PMI) has announced that PMP Exam is changing in 2015. The reason for this change is that PMI has updated its PMP Exam Content Outline due to new findings in its Role Definition Study (RDS) completed sometime back.

What is this PMP Exam Content Outline?

You can understand PMP Exam Content Outline as a syllabus of PMP Exam. Questions in the PMP Exam are mapped to PMP Examination Content Outline. Change in outline may lead to change in questions in PMP Exam.

What is the change?

Content in the Outline are described under 5 domains – Initiation, Planning, Execution, Monitoring & Control and Closure commonly known as process groups and also the base of distribution of questions in PMP Exam. The changes are as follows

Domain 1 – Initiation

Currently there are 5 tasks under Initiation described earlier. Three more tasks (Task 2, Task 7 & Task 8) are added.

Domain 2 – Planning

There are 12 tasks under planning domain currently. 13th task is added.

Domain 3 – Execution

There are 5 tasks under planning domain. Two more tasks 6th & 7th are added.

Domain 4 – Monitoring & Controlling

There are 5 tasks under planning domain. Two more tasks 6th & 7th are added.

Domain 5 – Closing

There is no change

From which date will this be effective?

2nd November, 2015 12th January 2016 – Last day to test under current version of PMP exam is 11th January 2016. The exam based on news changes will start from 12th January 2016.

Note: PMI has revised the date from 2nd Nov, 2015 to 12th Jan, 2016

Impact

You may be wondering how this will impact you. As per my understanding, the impact is not much. PMBOK 5th Edition will still remain the base of the questions in the exam. If you look at above changes in PMP Certification Exam Outline, there are 34 tasks in current version and they will become 42 after this change. That means addition of 8 more tasks without any change in already defined tasks. If you observe the changes and refer new PMP Examination Content Outline, the focus of this change is on following…

  • Inclusion of doing benefits analysis with stakeholders and keeping them informed about approved project charter
  • Developing a detailed stakeholder management plan for realization of benefits
  • Communicating effectively to keep stakeholder engaged during execution and maintained relationship
  • More focus on lessons learned
  • Monitoring procurement in order to verify compliance with project objectives
  • Looking at risk management in terms of opportunity as well

You may observe that all above things are already part of PMP Exam Syllabus. This change is an explicit explanation of implicit things. The changes you expect are more questions on stakeholders analysis, planning and management, additional questions on lesson learned, monitoring of procurement and risks in terms of opportunity.

What changes one should bring in his/her studies

Continue your studies as you are normally do. Give more emphasis on stakeholder management chapter in terms of identification, analysis, planning, communicating effectively as per expectations and monitoring the engagement.  Focus more on lesson learned. Study procurement more carefully and learn to analyse and respond to opportunities under risk management.

References:

PMP® exam is changing in 2016

http://www.pmi.org/certification/exam-changes/pmp.aspx

Please also refer –

http://infotiate.com/the-pmp-exam-is-changing-in-2015/

Related posts:

Resources for Project Management and PMP Certification

http://www.pmwares.com/free-resources/pmp-certification/pmp-and-project-management/

Rules for earning PDUs are changing from Dec-2015

PMI has announced change in Continue Certification Requirements (CCR) Program to renew PMP Certification effective from December 2015. Earning PDUs and reporting them will be different.

Let me first briefly review the current CCR guidelines for ready reference so that it becomes easy to understand the change.

Currently PDUs can be earned in two groups. Through EDUCATION and Professional Service i.e. GIVING BACK to profession. Categories A, B & C fall under Education and categories D, E & F fall under Giving Back.

Cat A -> Education through REP & PMI Components – No limit

Cat B -> Education from other training providers – No limit

Cat C -> Self Directed Learning – Max 30 PDUs

Cat D -> Creating Project Management Knowledge

Cat E -> Volunteer Service

Cat F -> Work as Professional – Max 15 PDUs

Cat D, E & F all together – Max 45 PDUs

Now about the change. The change will give three dimensions to education category and impose limit on each dimension so that people attend educational programs in all areas of education required for project management.

Talent Triangle For some time now PMI is reinforcing and reiterating about talent triangle i.e. Technical Project Management Skills, LeadershipSkills and Business Management & Strategic Skills for project managers. Now PDUs will be aligned to this triangle.

From Dec-2015, you have to earn minimum 35 PDUs from Education (From REP/Chapter, Other Education Providers or Self Learning). Out of these 35 PDUs, you must earn minimum 8 PDUs from each side of talent tringle i.e. min 8 PDUs from Technical Project Management, 8 PDUs from Leadership and 8 PDUs from Strategic & Business Management Education. Remaining 11 PDUs can be earned from either of these skills. There is no maximum limit specified for Education.

From Giving Back categories (Volunteering, Creating new knowledge & Working as professional), you can earn maximum 25 PDUs. From Working as professional, you can earn only 8 PDUs (it is 15 in current system). There is no minimum limit specified for Giving Back.

If your CCR cycle is ending between 1st Dec 2015 to 30th Nov 2017, you need to report PDUs in new format from Dec-2015 however limits of new system will not apply to you. That means if your cycle is ending between Dec-15 to Nov-17, you are not much impacted in your current cycle except reporting PDUs in new format.

If your CCR cycle is ending after 1st Dec, 2017 (You have passed your exam in less than 1 years), the new system will completely apply on you from Dec-15 onward.

 

New Continuing Certification Requirements (CCR) Program for PMP

Effective from 1-Dec-2015

 PMI CCR Program effective Dec-2015

My Views:

My view on the change is that, earning PDUs and reporting them will become more complex to understand because of min 8 PDUs requirements from three types of education. If a training involve contents of Technical Project Management Knowledge and Leadership Knowledge, we need to get into the curriculum for segregation which may not be so simple. Most of the professionals do not have time to read and understand all nitty-gritty of CCR guidelines and also remember them. Therefore it may create confusion.

Second, it will discourage people to volunteer and create new knowledge. The focus is more on attending programs than creating programs and delivering them. That again will not be good for community.

Reducing PDUs from Working as Project Professional from 15 to 8 means people have to earn more PDUs in new system.

As in new system there is no limit for Self Directed Learning, it may be easier for professionals to earn PDUs by self-study. However we should remember that this is the most unexploited category despite 50% (30 PDUs limit) of the PDUs can be earned from this category in current system. I have observed, people do not have confidence reporting PDUs in this category as there is no certificate given by anyone.

 

References:

2015 Continuing Certification Requirements (CCR) Program Updates

http://www.pmi.org/certification/ccr-updates-pra.aspx

 

Related posts:

How to earn Free PDU for PMP Renewal

http://www.pmwares.com/free-resources/pmp-certification/how-to-earn-free-pdu-for-pmp-renewal/

Paper Based Test for PMP Exam (PBT) in Pune, Cochin & Jaipur

PMI India has announces Paper Based Test for PMP Exam (PBT) in Pune, Cochin and Jaipur. The schedule is as below

Date: 25th July, 2015

Time: 9:00 am to 1:00 pm

Last date for Registration: 21st June, 2015

PMP Aspirants must note that there is no Promatric centre in Pune, Cochin and Jaipur despite good number of professionals are taking PMP Exam from these cities. Professional from these cities need to travel to Mumbai, Trivandrum and Delhi to give exam. It is expected that PBT will reduce travel and hardship to the professionals in these cities.

For more details, please go here: http://www.pmi.org.in/nl/51/

You may also send email to: pbt.india@pmi.org

Should I take Paper Based Test (PBT) for PMP Certification?

For answer of this question and to read a comparative study of PBT Vs CBT, please Click here

Should I take Paper Based Test (PBT) for PMP Certification?

PBT Vs CBT

As such this is not an option for all. PMI organizes Paper Based Test (PBT) only for the candidates who live minimum 300 km away from a computer based testing (CBT) centre. However it seems PMI is not so hard on this rule to make it convenient for PMP aspirants. Pune is less than 300 Km from Mumbai but PMI is organizing Paper based exam for some time. I am sure it has made it quite convenient for many people in Pune. PMI is organizing Paper Based Test in other cities across globe however I am not sure if they are sticking to 300km limit or not. I think PMI has relaxed this condition. So if you think that CBT centre is quite far away from your place of living, explore and apply for PBT. If there are 10 or more people for PBT, PMI may organize a paper based test in your city.

Should I take PBT? Is PBT better than travelling to nearest CBT centre? What are pros and cons of PBT and CBT? These are some questions come to your mind if you have an option of PBT. The answer to these questions are important so that you can take an informed decision.

Here I provide comparative study on various parameters to help you understand if PBT is good for you or CBT.

Paper Based Test Vs Computer Based Test

(PMP – PBT Vs CBT)

Parameter PBT CBT Comparison
Pre-condition Candidate should live at least 300 km (186.5 miles) from a CBT Centre. 300 km limit does not apply if a corporate organizes PBT for it employee. Anyone can apply for CBT CBT has edge over PBT as there is no pre-condition for CBT
Scheduling PMI Announces a date for PBT. You do not have flexibility to schedule. There is a possibility of cancelation if number of candidates are less than 10. You need to schedule yourself on Promatric website. You can choose date and time convenient for you. Chances of cancelation are negligible. Scheduling a CBT is easy. For PBT schedule, you may need to wait.
Rescheduling/Cancelation To reschedule or cancel, you must email to PMI at least 35 days from scheduled exam date. Wait for next PBT date from PMI to give exam. If you fail to inform PMI for rescheduling before 35 days of exam date, you need to pay full re-examination fee to reappear. Do it yourself on Promatric website. If you reschedule at least 30 days before exam date, no fee is applicable. If you schedule within 30 days and 2 days before exam, a fee of USD70 is applicable. Within 2 days of exam date, you cannot reschedule, you can only cancel. Your exam fee will be forfeited. CBT has more flexibility, easy to reschedule and provide more grace period to reschedule.
Fee PMI Members: USD389(USD250 Exam fee + USD139 Membership fee)Non-Members: USD400 PMI Members: USD544(USD405 Exam fee + USD139 Membership fee)Non-Members: USD555 PBT is economical
Exam Results Exam Results may take 6 to 8 weeks after the exam. Exam result is shown immediately on completion of exam Immediate results in case of CBT
Examination Report An examination report will be available online after 6 to 8 week of exam. An exam report is printed and provided immediately at exam centre. You can access it online with 10 days after exam. CBT is faster in providing report
Hand Scoring A hand scoring is available up to six months. However there is a fee of USD45. Hand scoring is not available. PBT is better if you want to do in depth analysis of your exam attempt
Re-examination PMI Members: USD150Non-Members: USD300Waiting for PBT event may consume valuable time in your 1 year period available for 2 re-examinations attempt PMI Members: USD275Non-Members: USD375Scheduling re-examination is faster. You can schedule as soon as you find yourself prepared for 2nd attempt PBT is economical however CBT is more flexible to schedule re-examination.

 

PBT is more economical and convenient as it may prevent you travelling to other cities but it has less flexibility, have longer timelines to schedule and more waiting period. Take your call accordingly.

I hope this comparison of CBT Vs PBT for PMP Exam will be useful for you. Should you have any question, please post it in the comments and I will try my best to respond to you as soon as possible. Also please do share your views.

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