Paper Based Test for PMP Exam (PBT) in Pune in Sep & Oct, 2015

Once again PMI India has announced Paper Based Test for PMP Exam (PBT) in Pune .The schedule is as below

Exam 1: September, 2015

Date: 12th September, 2015 from 9:00 am to 1:00 pm

Last date for Registration: 8th August, 2015

Exam 2: October, 2015

Date: 10th October, 2015 from 9:00 am to 1:00 pm

Last date for Registration: 4th September, 2015

PMP Aspirants must note that there is no Promatric centre in Pune and they need to travel to Mumbai to give computer based exam. It is expected that PBT will reduce travel and hardship to the professionals in Pune.

I met candidates who took Paper Based Test in recent past and they were happy with the overall process. It takes 10 days to provide the results of the exam.

PMP Aspirant should also note that the fee for PBT is only $250 for PMI Members and $400 for non-members. The fee for Computer Based Test (CBT) is $405 for members and $555 for non-members. So by taking PBT, they can have significant saving.

For more details, please go here: Group Paper Based Testing for PMP® Exam in Pune

You may also send email to: pbt.india@pmi.org

Should I take Paper Based Test (PBT) for PMP Certification?

For answer of this question and to read a comparative study of PBT Vs CBT, please Click here

PMI Project Management National Conference 2015, India is in Bangalore

The next Project Management National Conference of Project Management Institute (PMI), India is scheduled in Bangalore (Bengaluru) from 10 September to 12 September, 2015. The event will be hosted by PMI Bangalore Chapter.

Conference Theme

ARCHITECTING PROJECT MANAGEMENT for Redefining India

Why does someone attend?

  • You may get useful tips and sometime solution to your problems from the experience speakers
  • Network with several professionals across industry
  • Get to know what is happening in the industry and what’s new

Venue:

The Lalit Ashok, Bangalore, Kumara Krupa High Grounds, Next to CM Guest House, Bengaluru, Karnataka 560001

Registration fee:

Fee Type

Regular

(INR)

Early Bird (INR)

(Until 31st July)

Member of any India Chapters of PMI

12500

11500

PMI Member

13000

12000

PMI Credential Holder

13500

12500

Other Individual Delegates

15000

13500

Government Employees

11500

8500

Corporate and Group Registrations of 5 to 10 Delegates

13000

Corporate and Group Registrations of more than 10 delegates

12000

 

Note: Delegates registering before 31st July, 2015 (Under Early Bird) will get some additional sessions to attend.

PDUs:

One can earn upto 21 PDUs (Including Early Bird Sessions)

 

References:

Link to website of PMI National Conference – 2015, India

http://www.pmi.org.in/events/conference2015/

PMP exam is changing in 2015 – How will it impact me?

The News

Recently Project Management Institute (PMI) has announced that PMP Exam is changing in 2015. The reason for this change is that PMI has updated its PMP Exam Content Outline due to new findings in its Role Definition Study (RDS) completed sometime back.

What is this PMP Exam Content Outline?

You can understand PMP Exam Content Outline as a syllabus of PMP Exam. Questions in the PMP Exam are mapped to PMP Examination Content Outline. Change in outline may lead to change in questions in PMP Exam.

What is the change?

Content in the Outline are described under 5 domains – Initiation, Planning, Execution, Monitoring & Control and Closure commonly known as process groups and also the base of distribution of questions in PMP Exam. The changes are as follows

Domain 1 – Initiation

Currently there are 5 tasks under Initiation described earlier. Three more tasks (Task 2, Task 7 & Task 8) are added.

Domain 2 – Planning

There are 12 tasks under planning domain currently. 13th task is added.

Domain 3 – Execution

There are 5 tasks under planning domain. Two more tasks 6th & 7th are added.

Domain 4 – Monitoring & Controlling

There are 5 tasks under planning domain. Two more tasks 6th & 7th are added.

Domain 5 – Closing

There is no change

From which date will this be effective?

2nd November, 2015 – Last day to test under current version of PMP exam is 1st November, 2015. The exam based on news changes will start from 2nd Nov, 2015

Impact

You may be wondering how this will impact you. As per my understanding, the impact is not much. PMBOK 5th Edition will still remain the base of the questions in the exam. If you look at above changes in PMP Certification Exam Outline, there are 34 tasks in current version and they will become 42 after this change. That means addition of 8 more tasks without any change in already defined tasks. If you observe the changes and refer new PMP Examination Content Outline, the focus of this change is on following…

  • Inclusion of doing benefits analysis with stakeholders and keeping them informed about approved project charter
  • Developing a detailed stakeholder management plan for realization of benefits
  • Communicating effectively to keep stakeholder engaged during execution and maintained relationship
  • More focus on lessons learned
  • Monitoring procurement in order to verify compliance with project objectives
  • Looking at risk management in terms of opportunity as well

You may observe that all above things are already part of PMP Exam Syllabus. This change is an explicit explanation of implicit things. The changes you expect are more questions on stakeholders analysis, planning and management, additional questions on lesson learned, monitoring of procurement and risks in terms of opportunity.

What changes one should bring in his/her studies

Continue your studies as you are normally do. Give more emphasis on stakeholder management chapter in terms of identification, analysis, planning, communicating effectively as per expectations and monitoring the engagement.  Focus more on lesson learned. Study procurement more carefully and learn to analyse and respond to opportunities under risk management.

References:

PMP® exam is changing in 2015

http://www.pmi.org/certification/exam-changes/pmp.aspx

Please also refer –

http://infotiate.com/the-pmp-exam-is-changing-in-2015/

Related posts:

Resources for Project Management and PMP Certification

http://www.pmwares.com/free-resources/pmp-certification/pmp-and-project-management/

Rules for earning PDUs are changing from Dec-2015

PMI has announced change in Continue Certification Requirements (CCR) Program to renew PMP Certification effective from December 2015. Earning PDUs and reporting them will be different.

Let me first briefly review the current CCR guidelines for ready reference so that it becomes easy to understand the change.

Currently PDUs can be earned in two groups. Through EDUCATION and Professional Service i.e. GIVING BACK to profession. Categories A, B & C fall under Education and categories D, E & F fall under Giving Back.

Cat A -> Education through REP & PMI Components – No limit

Cat B -> Education from other training providers – No limit

Cat C -> Self Directed Learning – Max 30 PDUs

Cat D -> Creating Project Management Knowledge

Cat E -> Volunteer Service

Cat F -> Work as Professional – Max 15 PDUs

Cat D, E & F all together – Max 45 PDUs

Now about the change. The change will give three dimensions to education category and impose limit on each dimension so that people attend educational programs in all areas of education required for project management.

Talent Triangle For some time now PMI is reinforcing and reiterating about talent triangle i.e. Technical Project Management Skills, LeadershipSkills and Business Management & Strategic Skills for project managers. Now PDUs will be aligned to this triangle.

From Dec-2015, you have to earn minimum 35 PDUs from Education (From REP/Chapter, Other Education Providers or Self Learning). Out of these 35 PDUs, you must earn minimum 8 PDUs from each side of talent tringle i.e. min 8 PDUs from Technical Project Management, 8 PDUs from Leadership and 8 PDUs from Strategic & Business Management Education. Remaining 11 PDUs can be earned from either of these skills. There is no maximum limit specified for Education.

From Giving Back categories (Volunteering, Creating new knowledge & Working as professional), you can earn maximum 25 PDUs. From Working as professional, you can earn only 8 PDUs (it is 15 in current system). There is no minimum limit specified for Giving Back.

If your CCR cycle is ending between 1st Dec 2015 to 30th Nov 2017, you need to report PDUs in new format from Dec-2015 however limits of new system will not apply to you. That means if your cycle is ending between Dec-15 to Nov-17, you are not much impacted in your current cycle except reporting PDUs in new format.

If your CCR cycle is ending after 1st Dec, 2017 (You have passed your exam in less than 1 years), the new system will completely apply on you from Dec-15 onward.

 

New Continuing Certification Requirements (CCR) Program for PMP

Effective from 1-Dec-2015

 PMI CCR Program effective Dec-2015

My Views:

My view on the change is that, earning PDUs and reporting them will become more complex to understand because of min 8 PDUs requirements from three types of education. If a training involve contents of Technical Project Management Knowledge and Leadership Knowledge, we need to get into the curriculum for segregation which may not be so simple. Most of the professionals do not have time to read and understand all nitty-gritty of CCR guidelines and also remember them. Therefore it may create confusion.

Second, it will discourage people to volunteer and create new knowledge. The focus is more on attending programs than creating programs and delivering them. That again will not be good for community.

Reducing PDUs from Working as Project Professional from 15 to 8 means people have to earn more PDUs in new system.

As in new system there is no limit for Self Directed Learning, it may be easier for professionals to earn PDUs by self-study. However we should remember that this is the most unexploited category despite 50% (30 PDUs limit) of the PDUs can be earned from this category in current system. I have observed, people do not have confidence reporting PDUs in this category as there is no certificate given by anyone.

 

References:

2015 Continuing Certification Requirements (CCR) Program Updates

http://www.pmi.org/certification/ccr-updates-pra.aspx

 

Related posts:

How to earn Free PDU for PMP Renewal

http://www.pmwares.com/free-resources/pmp-certification/how-to-earn-free-pdu-for-pmp-renewal/

Paper Based Test for PMP Exam (PBT) in Pune, Cochin & Jaipur

PMI India has announces Paper Based Test for PMP Exam (PBT) in Pune, Cochin and Jaipur. The schedule is as below

Date: 25th July, 2015

Time: 9:00 am to 1:00 pm

Last date for Registration: 21st June, 2015

PMP Aspirants must note that there is no Promatric centre in Pune, Cochin and Jaipur despite good number of professionals are taking PMP Exam from these cities. Professional from these cities need to travel to Mumbai, Trivandrum and Delhi to give exam. It is expected that PBT will reduce travel and hardship to the professionals in these cities.

For more details, please go here: http://www.pmi.org.in/nl/51/

You may also send email to: pbt.india@pmi.org

Should I take Paper Based Test (PBT) for PMP Certification?

For answer of this question and to read a comparative study of PBT Vs CBT, please Click here

Should I take Paper Based Test (PBT) for PMP Certification?

PBT Vs CBT

As such this is not an option for all. PMI organizes Paper Based Test (PBT) only for the candidates who live minimum 300 km away from a computer based testing (CBT) centre. However it seems PMI is not so hard on this rule to make it convenient for PMP aspirants. Pune is less than 300 Km from Mumbai but PMI is organizing Paper based exam for some time. I am sure it has made it quite convenient for many people in Pune. PMI is organizing Paper Based Test in other cities across globe however I am not sure if they are sticking to 300km limit or not. I think PMI has relaxed this condition. So if you think that CBT centre is quite far away from your place of living, explore and apply for PBT. If there are 10 or more people for PBT, PMI may organize a paper based test in your city.

Should I take PBT? Is PBT better than travelling to nearest CBT centre? What are pros and cons of PBT and CBT? These are some questions come to your mind if you have an option of PBT. The answer to these questions are important so that you can take an informed decision.

Here I provide comparative study on various parameters to help you understand if PBT is good for you or CBT.

Paper Based Test Vs Computer Based Test

(PMP – PBT Vs CBT)

Parameter PBT CBT Comparison
Pre-condition Candidate should live at least 300 km (186.5 miles) from a CBT Centre. 300 km limit does not apply if a corporate organizes PBT for it employee. Anyone can apply for CBT CBT has edge over PBT as there is no pre-condition for CBT
Scheduling PMI Announces a date for PBT. You do not have flexibility to schedule. There is a possibility of cancelation if number of candidates are less than 10. You need to schedule yourself on Promatric website. You can choose date and time convenient for you. Chances of cancelation are negligible. Scheduling a CBT is easy. For PBT schedule, you may need to wait.
Rescheduling/Cancelation To reschedule or cancel, you must email to PMI at least 35 days from scheduled exam date. Wait for next PBT date from PMI to give exam. If you fail to inform PMI for rescheduling before 35 days of exam date, you need to pay full re-examination fee to reappear. Do it yourself on Promatric website. If you reschedule at least 30 days before exam date, no fee is applicable. If you schedule within 30 days and 2 days before exam, a fee of USD70 is applicable. Within 2 days of exam date, you cannot reschedule, you can only cancel. Your exam fee will be forfeited. CBT has more flexibility, easy to reschedule and provide more grace period to reschedule.
Fee PMI Members: USD389(USD250 Exam fee + USD139 Membership fee)Non-Members: USD400 PMI Members: USD544(USD405 Exam fee + USD139 Membership fee)Non-Members: USD555 PBT is economical
Exam Results Exam Results may take 6 to 8 weeks after the exam. Exam result is shown immediately on completion of exam Immediate results in case of CBT
Examination Report An examination report will be available online after 6 to 8 week of exam. An exam report is printed and provided immediately at exam centre. You can access it online with 10 days after exam. CBT is faster in providing report
Hand Scoring A hand scoring is available up to six months. However there is a fee of USD45. Hand scoring is not available. PBT is better if you want to do in depth analysis of your exam attempt
Re-examination PMI Members: USD150Non-Members: USD300Waiting for PBT event may consume valuable time in your 1 year period available for 2 re-examinations attempt PMI Members: USD275Non-Members: USD375Scheduling re-examination is faster. You can schedule as soon as you find yourself prepared for 2nd attempt PBT is economical however CBT is more flexible to schedule re-examination.

 

PBT is more economical and convenient as it may prevent you travelling to other cities but it has less flexibility, have longer timelines to schedule and more waiting period. Take your call accordingly.

I hope this comparison of CBT Vs PBT for PMP Exam will be useful for you. Should you have any question, please post it in the comments and I will try my best to respond to you as soon as possible. Also please do share your views.

A Project Management Training at Heavy Water Plant, Talchar, Odisha

After couple of successful training at Mumbai for DAE, I got a request to conduct a MS Project Training at Heavy Water Plant at Tulchar, located around 125 km from Bhubneshwar.

Talcher

Talcher is a small town in Angul District of Odisha, India. It is around 125 km from Bhubaneshwar, the capital of Odisha and nearest airport.  Talcher and surrounding areas are known for its coal reserves. Mahanadi Coalfields Limited (a subsidiary of Coal India Limited) is the main company that mines coal hear. For the same reason, there is a Thermal Power Plant based on Coal. Presence of plant by Fertilizer Corporation of India (FCI) for ammonia & urea and Heavy Water Plant (HWP) have made this area an importance place.

Heavy Water Plant

Heavy Water (D2O) is used as moderator and coolant in an atomic power plant. Some of Heavy Water Plants are established near to fertilizers plants as the material and gases used in fertilizers production are also used to produce heavy water. Talcher is one of them. At Talcher, HWP takes ammonia from FCI plant, uses Monothermal Ammonia-Hydrogen exchange process to produce heavy water and return the gas back to FCI.

HWP at Talcher stopped producing heavy water in 1994 due to closure of FCI Factory. It was converted into a R&D unit. Recently it is being used as pilot plant to produce Di-2-ethyl hexyl phosphoric acid (D2EHPA) which is used to extract uranium.

Before the training

MS Project training being practical and exercise oriented workshop, a PC installed with MS Project and MS office is required with every participant. All engineers and above were nominated for the program that made the count to 25. This was first of its kind training happening in Tulcher, therefore arranging PCs in the conference room for 25 people was a big challenge. High security at such plants made it even more difficult. But the General manager, IT support and administrative staff did an outstanding job in moving peoples working computer to conference room and made a perfect facility for the training.

A day before

I reached Tulcher a day before and settled down at the guest house. Thanks for Administrative Training Institute and Administrative Staff at Talcher that made the journey absolutely comfortable. I met Mr. Arun Kumar, Superintendent who briefed me about surroundings, arrangements made and schedule of the training. He use to go for a morning walk and I requested him to take me along the next day.

1st Day

Project Management Training at Heavy Water Plant, Talcher

Starting Training on 1st day at Heavy Water Plant, Talcher

Right at 6am, Mr. Arun Kumar was at guest house and we went for a morning walk. We walked through FCI Township where thousands of families used to live but now deserted as the factory was closed. It was heartrending to see abandoned building, schools, colleges, playgrounds, shopping complex, canteen etc. It was not difficult to guess that this was a very vibrant place at one point of time.

We started the training with a small inaugural function. General Manager Mr. Srivastava gave a small speech sensitizing participants about the importance of Project Management, MS Project and training. We started with a quick overview of the Project Management Processes and Knowledge Areas, connecting project management with MS Project and introduction to MS Project. We took an example project selected by participants and start building the project in MS Project.

MS Project Training at Heavy Water Plant, Talcher

MS Project Training – Day-2 at Heavy Water Plant, Talcher

 2nd Day

Second day was power packed. We continued with same examples and added few more complexities in the schedule. I was amazed by seeing the level of interest of participants and doing exercise so religiously. We covered resource management, what data is to be collected and how to update progress with this data. Also covered report section which is overhauled in 2013 version.

 3rd Day

It was the day of recollecting what all learned so far with a case study. People enjoyed the case study. In the evening, we completed the program with a feedback session and small closing ceremony. I felt very good seeing GM himself present and asking feedback from everyone on the arrangement and training contents. Mr. Srivastava (GM) presented me a traditional art.

Returning back:

Project Management Training at HWP, Talcher

Day 3 of Training at HWP, Talcher

After 3rd day’s training, I moved to Bhubaneshwar and stayed there for a day to visit Puri temple and Konark Sun Temple.  I was especially impressed by Konark Temple.  The architecture and art on the walls of temple was just amazing. Built in 13th Century, this massive temple was constructed in the form of a chariot having 24 wheels (12 on each side representing 12 months in a year). It is pulled by 7 horses (representing 7 days of a week). Spokes in every wheel on south side are used for measuring hours and minutes in a day. There was no cement or limestone used to join granite stones but it was told that they were hold together with the effect of magnets and iron. The main structure (Garbh Grah) is collapsed, the audience halls was filled with sand by a British Bengal Governor and natya grah is still there with some damage. Taj Mahal is most popular monument especially outside India but I think people should visit monuments like Konark Sun Tample and learn about knowledge of architecture, astronomy and science in ancient India.

Conclusion:

I reviewed the feedback collected on 3rd day. The program was successful as most of the participants rated it very good and excellent. They liked planning, tracking and reporting of a project that they chose. Most of the people found the case study as most interesting part of the program. Many participants suggested to increase the duration of the program so that they can do more case studies. I am really grateful to all officials and participants for their contribution and support in making this training a success and for the gift presented to me.

What participants said?:

Mr. Ramakant Sahoo

Very good approach and very useful for handling any type of project.

Mr. Pramod Deodhar

Faculty is very friendly. Be with the faculty during the course.

Shrinivas Tullishetti

Trainer is very good explaining the topics and very coherent in what to explain more. This training is very useful for project managers & project engineers for improving their planning and execution in a very effective manner.

Satya Prasad

Quality of the course is very good. Instructor knowledge is excellent

L B. Singh

A new experience. A good software with varied applications in almost every field of work.  I would expect all future participants not to miss any of the steps as all the steps are important. Also practice a lot.

I resolve, every day in 2014, I will give…

I resolve, every day in 2014, I will give my team members a life of self-respect, inclusiveness, rewarding, growth and personal touch.

When a new year starts, we make some resolution to quit something, to leave something or achieve something for I, me and myself and sooner or later they get vanished somewhere in busy life.

This year, let’s make a resolution to include something in my life every day for someone who works for me, whom I expect to follow my instructions, who live around me whole day, whose success depends on me and who makes me succeed.

Self-respect

Some people do everything right, some make mistakes, not so intelligent, not so hardworking and not so focused but every one expects some respect. Most of the people are average performers who often make some mistakes. They need a person who can speak to them in private, explain the impact of their mistake, guide them to correct and support their corrective actions. You put them in defaulter’s list, tell in front of everyone or even in private how their mistake has caused the damage, make them feel foolish and they will forget all your advises and remember that moment forever.

Inclusiveness

We prepare a plan and show the team members what tasks they need to execute and later complain that people are not taking the plan seriously. How many times we care for their opinion about my plan? How many times we discuss with team to form strategy before directing them to execute. We fear that it will be difficult to build consensus among so many people, we cannot implement all suggestions, it will take long time to prepare a strategy but in hurry we forget that it would take longer to execute if we don’t do so. Let’s sit down with our team to take their suggestions, seek their opinion and understand their concerns while planning. Agree, you cannot incorporate all the suggestions but what about taking out some time to explain why a suggestion cannot be incorporated now and may be reconsidered later? Let’s try out. Give them feeling like they are driving the project. I believe, it may take longer to plan but execution will be faster and smoother. If I ask you what is important? Plan or Planning? Nouns are normally outcome of verbs. If verb is right, noun would be right.

Rewarding

Every organization and project have rewards for their star performers but our bell curve shows most of the employees are average. We say giving reward to star member will encourage other average members. I have seen award ceremonies for the students who scored 95% but could not see any student who scored 60% getting any motivation as he knows he will never score 95%. 60% is not bad, right? What about a student who scored 60% last year, achieves 66% this year? Doesn’t 10% improvement deserve a reward?

Your average employee may not solve your most critical problem but they will execute most of your project work. What about rewarding them on improving by 10% or so? Don’t you think it is achievable by everyone and inspire them for higher performance every period?

Growth

When we take a new member on board, we ask several questions to check if he has required technical skills, if he has right attitude, if he has capabilities to deliver what we expect. Did we ever ask, what he expects from us? When people come on board, almost everyone try to judge if new project and manager will help him getting a raise, promotion, a chance to do something meaningful, challenging or get recognized. Just knowing what I want is not enough, even more important is what I can give back. We should understand what our people want from us and create opportunities for their fulfilment. We should provide a platform to nurture their talent, polish their skills, prepare them for a raise in financial status and develop them for higher roles.

Personal touch

Everyone including us come with a question “What’s in it for me?”. Level of interest and commitment is directly proportional to the answer of this question. Many times we reject this question by terming it hidden agenda. We forget that we also have hidden agenda. In fact hidden agenda is not as bad as we think but definitely difficult to understand. This is also a question if properly satisfied, can bring highest level of commitment. Our challenge is to understand everyone’s “what’s in it for me” and connect them with the project work and objectives. To understand it, we need to connect with the person personally going beyond project and organizational boundaries and formal position. We may need to lower down our bandwidth to match with the individual. This is where meaningful discussion takes place and magic happens.

A good performing senior analyst sitting on bench for some time now, was allocated a project of regular maintenance due to technology match. This project can hardly offer any challenging assignment. The analyst was reluctant to join the project. Manager went into personal discussion to figure out that analyst wants to do a certification. Discussion goes as follows…

Manager: You were sitting on bench for some time, why didn’t you take this opportunity to attempt for certification exam?

Analyst: It is uncertain. You never know when you get a project and once you are in project, you don’t get any time to prepare.

Manager: Bench are uncertain and projects are demanding. You know this project is quite cool. No such pressing assignment. You will get time to prepare and pass the certification exam.

Analyst: That’s right but many times assignment can be pressing?

Manager: Possible but on this project such incidences are less. Let’s take a target of 3 months. You join the project, apply for certification exam and set a date 3 month down the line. I will see you will get time every day for preparation. May be you need to stretch a bit some time but I believe, you will not mind it for this certification.

Analyst: Ok, will you release me after three months?

Manager: It is give and take. When this project helps you achieving your goal, I am sure you will be eager to help this project back. You can help me in another area. I have an agenda to improve the performance by 10%. Currently we are serving 10 service requests per person per day. We need to take it to 11 service request per day. This could be challenging.

Analyst: Looks interesting but how long I need to stay on the project?

Manager: Minimum 1 year. During this time, you can also work upon some of the softer aspects which will help you taking higher roles. We will identify some training needs. I will also help in identifying new role and assignment matching to your new skills.

Analyst: This looks good. When can I start?

Implementing little bit of this 5 points agenda can enrich life of members of any team at any level.

Will you make this resolution today for 2014? I look forward to hear your views…

 

Don’t violate the delegation

PM:     I am a business analyst and also playing a role of project manager for some time now. The plan was to completely move to project manager’s role and therefore we identified a good business analyst BA whom I wanted to takeover business analyst role completely. We initially planned for 2 months but it is now 4 months and I still do not see he is taking ownership.

VP:      Why do you think, he is not taking ownership?

PM:     I still take decisions for him. Some time back we took a project and told him that he was responsible for requirements completely. During the course, we found that the work is more than 1 person, so we added another resource RS and told him that she would work with him. I don’t see him coordinating with RS and trying to understand overall progress, I only have to do it.

VP:      Did you ask BA before adding RS to project?

PM:     No, the work was lagging. We needed one more person.

VP:      That’s right but don’t you think BA is owner of the module and should be consulted moreover allowed to take decision if additional resource was required?

PM:     Hmmm!

This is one of the biggest hidden trap in delegation. As we saw in above example, PM himself took the decision of taking additional resource instead of talking to BA and helping him to think over slow progress. We never know how many times we take such decisions and violate the delegation. This especially happens when delivery is time bound and progress is slow. The pressure starts building up, we become desperate to take action and if we do so, we violate the delegation.

Once we have delegated the work, we lose the right to take decisions. If we have planned regular follow ups, we will identify well in time that a decision is required but the person is not feeling the need of the same. In such situations we need to facilitate the decision. We should highlight the issues or problems to the team member and listen to his opinion. We can ask similar investigative questions to sensitize and make him feel the need of a decision. There is a fare possibility that the person has some alternative approach to deal with the situation. So be ready to accept, we mean business not the method.

We should remember that we can only facilitate, we cannot take the decision our self. If we take the decision, we take the ownership and violate the delegation. Then ownership stays with us, not with the team member and we should not expect him to behave as owner.

– X – X – X –

Plan your resolution for New Year 2013

Welcome my friend, I wish you a very happy new year. Adding value to a manager’s life is my sole motto. Years come and go, we make some commitments to our self and regret later for not accomplishing them. Under the pressure of several urgent items every day, we keep postponing actions that matter to us most. How can we take out time for things that drive our life? How can we live a life we want? How can we make a commitment to our self this New Year and hold it. The key is there in the planning.

Hardly, we will have a project that runs for a year but does not have any plan. Either high level or detailed, some kind of plan is available that guide us in a direction to achieve project objectives.

Have you ever prepared a plan for yourself, for the objectives you set in the beginning of the year or for a commitment you made to yourself? If there is no plan how you will move in a specific direction and achieve your objectives.

I will help you here planning for yourself, for your commitment and for your resolution for this New Year 2013.

I will suggest you some activities and contents to move towards your objectives. I don’t know about your resolution/objective, so please make change based on your resolution. If you are not sure, please start moving with suggested plan and make changes later when you get more clarity.

Let’s get into actual plan

1. First commitment – Will read at least one book in 2 months.

This plan is for the people who rarely or do not read books. You can start from these books. This is the first step as solutions to all your problems are there in books.

  1. First Thing First
  2. Power of positive thinking
  3. 7 Habits of highly effective people
  4. Bhagwat Gita
  5. How I raised myself from failure to Success in Selling
  6. 4 Hours work week

Half an hour investment every day. If it takes too much to read a book, the good news is that most of the books are available in audio format nowadays. Start listening to these books while traveling to office and back.

Book lovers can make their own plan. I am not competent enough to suggest.

2. Second commitment – Will add at least one skill every month

Some suggested skills are…

  1. My Time Management Skills
  2. Learn self-defense (Specially for Women)
  3. Appreciating people Top, Down, Left & Right
  4. Lean Management
  5. Delivering defect free product the first time
  6. Defining flawless scope (without killing your client)
  7. Preparing effective schedule
  8. Managing Gross Margin (Without killing your team)
  9. The art of delegation
  10. Art of coaching your reports
  11. The Real Risk Management
  12. The art of informing to your stakeholders

Half an hour invetment every day. Please reorder, add, modify or delete in above list after defining your priorities for which master the first skill first i.e. time management.

3. Third commitment – Will make me more effective

Some suggested actions are…

  1. Doing yoga/exercise for 1 hour 3 times a week
  2. Jogging/Playing for 1 hour 3 times a week
  3. Listening to one of my reports or younger one for 10 minutes without interrupting her/him (once a week)
  4. Make a new friend every month whose views are quite different from me

One hour invetment every day. Is this making any sense to you? If yes, let’s move ahead. After reading list of actions above, are you getting some more ideas? Good, take pen and paper and note down. Make as many changes as you want in above list but first write down your objective – your resolution for 2013 and then select actions and contents based on your resolution.

Does it appear bit hard? As I said, my sole motto is to add value in a manager’s life, I will make it convenient for you to plan and track.

I have prepared a Microsoft Project Plan for you to download. Right click on the link provided below, select Save as.

Download Microsoft Project (2010) Plan for Resolution for 2013

Download Microsoft Project (2007) Plan for Resolution for 2013

You don’t have Microsoft Project? I know many of you may not have it, so you can download same plan in excel format. Right click on the link provided below and select Save as.

Download your plan for Resolution for 2013 in excel format

The success is not in preparing your plan but it is the start of the journey. The success is in discipline execution of the plan. There is no success without discipline so discipline is an important word here.

Does this look a tall order? You can reduce it to your comfort level.

Some people will reduce it to luxurious level, some will reduce it further and further until it eliminates but let me tell you one thing…

You run an organization called [Your Name], You are CEO and MD of this organization. There is only one employee in this organization and that is you.  Success of this organization solely depends upon you. If you don’t act, this organization will starve and become weak and then it will go where others will push it not where you want to take it. Will you allow this to happen?

Want to say something? You can leave your comment by clicking on “Add new comment” or simply send it to me on dialogue[at]pmwares.com.

Wi

12